Enhance your English writing & written communication with software

Previous post, You will know more about proofreading and editing training course. For this post, we will talk about software that will help you to better your English writing skill. 

English is an international language used widely for writing & interpersonal communications the world over. English writing softwares can help you to enhance your English writing & grammar. These softwares can checks & corrects English grammar, spellings, enrich text with adjectives & adverbs, suggest context related synonym for repeated words

Whitesmoke's Writing Tool

English Writing:

english spelling softwareEnglish is an international language used widely for writing & interpersonal communications the world over. Most of the business correspondences are done in English and majority of the national & international seminars & conferences are also conducted in English. Resumes for job applications, articles for internet or journals, essays, thesis, business plans and sales letters, are often written in English.

Your writing should be clear & concise, because you will not be there to clarify to your readers what you were trying to say. In conversation, even with incorrect grammar & words, listener can make out what speaker is trying to say. But in writing, your text is a reflection of your thinking. World of written English is different from the of spoken English.

While writing any article or any communication, you will have to pay attention to certain details like grammar, spellings, use of synonyms for repeated words, use of adjectives & adverbs for text enrichment & proper use of punctuation.

Importance of written communication in an organization:
Even in an organization, writing skill is required for effective communication. Communication is one of the basic functions of management in any organization and its importance can hardly be overemphasized. It is a process of transmitting information, ideas, thoughts, opinions & plans between various parts of an organization. Your plans or ideas will fail, if not communicated properly.

Written communication is generally in the form of articles, reports, policies, instructions, procedures, memos, orders or rules & regulations. It is through communication that subordinates or employees submit their work reports, comments, grievances & suggestions and come to know of the relevant instructions and guidelines of the seniors & management. Effective and correct communication is required to avoid misunderstandings, confusion & distortions of facts and to establish harmony among all the concerned people & departments. So, written message should be clear, purposeful & concise with correct grammar & words, to avoid any misinterpretation of your message.

Communication is a basic tool for motivation & can improve morale of the employees of an organization. It is not possible to have human relations without communication. With effective communication, you can maintain a good human relation in the organization & by encouraging ideas or suggestions & implementing them whenever possible, you can also increase production at low cost.

Merits of written communications in an organization are:
– Provides permanent record for future use
– Can be duplicated & distributed to all individuals.
– Retention rate from reading is always high
– Serves as a evidence of what has occurred
– If written properly, it reduces the chances of misinterpretation, misrepresentation, and distortion of information.
– It gives an opportunity to employees or subordinates to put up their comments or suggestions in writing.

Effective communication of ideas, information & decision is an essential component for manager & subordinates or management & employee relations. It may strengthen the relations or disrupt it

So, effective communication is very important for successful working of an organization.

Enhance your English writing with software:
There are several countries where English is a second language. While writing in English, people first think in their mother tongue or native language & then translate the matter into English. This may result in errors in their written communications. Incorrect grammar in writing will distract reader and it will create negative impression of the writer.

Writing skill is a complex art & it requires lot of practice to improve it. Even, educated & highly successful people can have weak writing skills. There are software programs available which can help you to enhance your English writing & grammar. These software programs can checks & corrects English grammar, spellings, enrich text with adjectives & adverbs, suggest context related synonym for repeated words.

Some of the English writing softwares use online natural language processing technology or artificial intelligence database, which is updated on a daily basis. So, when you have to edit your text, you will have to connect to internet. The benefit of this online feature is that your text will be edited with updated database. Text enrichment feature of these software programs enrich your text without changing the meaning of the sentence & enhance the simple sentence into more professional & sophisticated one.

For information on English writing software & business writing software, please visit: http://www.truevalue4money.com

By Stephen Thomson
Published: 1/25/2007

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